The Conewago Township Board of Supervisors held their regular meeting, Wednesday, July 9, 2003. Those present were:

The meeting was called to order by Chairman, Graybill at 7:30 PM.

MINUTES OF JUNE 11, 2003 - Motion by Rochat second by Graybill to table minutes of May 14, 2003 regarding correction to minutes at June 11, 2003 until next meeting. This is pertaining to correcting minutes as submitted in reference to vote 3-0, to Robert's Rules of Order, that no verbal vote means the person didn't abstain publicly. Graybill didn't vote and wants to listen to tape. Motion carried.

TREASURER'S REPORT - JUNE 30, 2003 - Motion by Graybill second by Rochat to approve the Treasurer's Report dated June 30, 2003, subject to audit. Motion carried.

EXPENDITURE REPORT - JULY 9, 2003 - Motion by Rochat second by Graybill to approve the expenditure report dated July 9, 2003 in the amount of $20,075.91. Motion carried.

SUBDIVISION/ENGINEERING FEES - Billing all up-to-date.

PLANNING COMMISSION MINUTES - JUNE 30, 2003 - For review only.

PUBLIC COMMENTS - Joel Buckley - He commented on sewer manholes on street, concrete structures, no safety cones or barricades, no flashing lights. Rochat also mentioned that DTMA has been very responsive with any complaints. Kim Bloom said the barricades, etc., were stolen twice and a police report has been filed. She will check to see if Mazzuca could use spray paint on roads for safety purposes.

Rosalie Sarfert - She missed the meeting last month but saw the container from The Salvation Army and she said they don't have any bins on the East Shore only on the West Shore. The Board gave The Salvation Army a trial basis for 30 days, and the chairman said The Salvation Army tends to follow Dauphin County Recycling locations.

PROPERTY MAINTENANCE ORDINANCE - No activity.

STATUS REPORT DTMA - The contractor continues to work in Laurel Woods. The plan is half day installing main line pipes and that same group goes down and helps with paving Church Road. The crew moved in June 30 to Church Road and she explained the school bus situation and detours at last meeting. Things are moving along as scheduled and she also sent out all the laterals letters for Church Road out to Roundtop and Nye Road. Paul Gross, Buchart & Horn has some issues regarding the paving of streets in Laurel Woods. Paul met with Jay Brandt, Road master pertaining to paving of streets in Laurel Woods.

The letter dated July 8, 2003 to verify a paving option proposed by Mazzuca Enterprises for the permanent trench restoration in the Laurel Wood Development. They propose a 3-inch BCBC mat of asphalt in the excavated trench line, sweep and apply E-1 tackcoat, install 1-½ inches of ID-2A top, full width. Payment for this work would still remain as per contract for trench paving, with no additional cost to the DTMA. However, this option may have to be tailored to adjust the installation of 3 inches of BCBC in the trench line because of a pending water main project in this development. If this scenario develops and there is no overlay installed, Mazzuca will credit the DTMA accordingly by the bid units

The letter dated July 8, 2003 to verify a paving option proposed by Mazzuca Enterprises for permanent trench restoration on the following township roads: Church, Roundtop, Nye, and Chestnut Road. They propose a 4-inch BCBC mat of asphalt in the excavated trench line, mill of existing surface to a depth of 1 inch to 1-½ inches where applicable. Width of milling will be from fog line to centerline of roadway. Apply E-1 tackcoat; install 1-½ inches of ID-2A top. This would encompass a 1.2 lane overlay, in lieu of trench paving. Payment for this work would still remain as per contract for trench paving, with no additional cost to DTMA.

There are 8 people that need grinder pumps, and Ms. Bloom will see that they are notified with a letter, but that a special price on pumps would be between residents and Mazzuca. Supervisor Rochat would like a copy of standard rules and regulations for DTMA pertaining to what a dwelling unit regarding specs of building sewer, mainline, etc.

A motion by Rochat second by Graybill to apoprove DTMA's amended contract 2003-1 pertaining to paving of roads in Laurel Woods, Church, Roundtop, Nye and Chestnut per letters dated July 8, 2003. Motion carried.

OLDS MANAGEMENT PROGRAM-

2001 Inspection /Pumping Reports Due Update - 22-12-27, John Banzhof - New owner is James Smith. Sent forms for inspection/pumping report. 22-9-17 - Anna Gall - Has appointment to repair her septic system with Templin's. 22-8-11 - Russell Mull - Had no response from him. Jay Brandt will check on this. 22-12-4 - Daniel Stoltzfus - SEO disapproved system; if he moves someone into that property he must replace septic system. 22-7-8 - Zelles Funkhouser - Had no response from him, sent letter 6-19-03 with deadline for response 7-10-03. Jay will check on this. 22-3-9 - Barry Smith/Cindy Garber - Previously owned byLeroy Fallinger - In real estate sale Dillsburg Septic turned in inspection/pumping paper in name of Chase Manhattan Bank, but Smith and Garber paid for inspection/pumping report. The sewage enforcement officer disapproved because Dillsburg Septic did not properly fill out paperwork. Finally received paperwork from Dillsburg so this one is taken care of.

2002 Inspection/Pumping Report Due Update - 22-14-28 - William Capp - No response - sent him reminder 6-19-03 and deadline for response 7-10-03. 22-14-14 - Rickey Franks - No response - sent him reminder 6-19-03 and deadline for response 7-10-03. 22-14-10 - Gulf Oil Corp - Burger King - No response and we don't have a parcel number on tax roll. 22-13-38 - RMC Enterprises - Hershey Conewago Campground and Conewago Valley Motor Inn. Sent reminder 6-19-03 and deadline for response 7-10-03. Need to check to see if they have their own system. 22-15-14 - Fern Keener - The Board gave them an extension to replace sewage system until 6-1-03, because of bad weather it was impossible to do, but will do as soon as possible. 22-11-6 - Stanley Long - Needs to replace tank - will do as soon as possible. Jay will check on this. 22-14-6 - Darrel Moore - Daughter called July to say her father had just passed away and that Jim Baker's Septic will be taken care of it shortly. 22-14-44 - John Risser - Had Sand Mound in Dauphin Co. - House in Lebanon County. Has 2 tanks. Need to notify him he has to do inspection/pumping.

UPDATE - ENGINEER JAY ZIEGLER & SHELLY PROPERTY - Mr. Shelly waiting to hear from PENNDOT pertaining to driveway cuts and storm water pipes next to Warburton's Greenhouse. Mr. Shelly is also waiting to hear from DEP to confirm what needs to be done to correct spill on Mr. Ziegler's property.

DONALD & RACHEL SHEARER - BUILDING PERMIT - The contractor went ahead with building an 1120 sq. ft. barn without a building permit. Approval was given at June 11, 2003 meeting for conditional use and waiver of land development subject to engineer's comments on storm water. The engineer never received paperwork for storm water. The engineer met with Don & Rachel Shearer and contractor Kevin Ricker pertaining to storm water issue, July 9, 2003. They weren't technically given a stop work order but were told by telephone to stop working because they didn't have a building permit, and 75% of building is complete. If the township does not receive storm water plan from contractor by July 14, 2003, a formal complaint will be issued for a stop work order with fines.

JOHN YOST, SOLICITOR - Is working on mandatory connect ordinance with PENNVEST funds. He is not sure what funding we may get enforcing township project or DTMA project, but he will have an ordinance ready for next meeting for Board to review before advertising. Mr. Yost also checked invoice received from HRG to make sure we weren't billed for a learning experience and felt that the invoice was mandatory for PENNVEST and all right to pay.

Motion by Rochat second by Graybill to pay HRG invoice for $7,835.18 from 4-26-03 to 5-30-03 for assistance with PENNVEST process. Motion carried.

ZONING OFFICER - SEXUALLY ORIENTED ORDINANCE - Mr. Chlebnikow received direction from Board last month to work on ordinance and it is ready for the Planning Commission to review at their July meeting.

REPRESENTATIVE JOHN PAYNE - Representative Payne sent the Board a letter saying he cannot support Governor Rendell's plan for education. PA School Funding for education is $1.5 Billion for incentive to lower taxes. The last page shows Lower Dauphin School District over a period of 3 years would get .09% and Philadelphia Schools would get 25.85%.

OFFICE COMPUTER - A motion by Rochat second by Graybill to purchase a Dell Computer through Quadracon, including QuickBooks Pros, and Training hours in amount of $1953.00 and to authorize the amount of $650.00 to purchase a laser printer through Staples. This would rescind motion of May 2003 to purchase computer for $1400.

M.S. HERSHEY MEDICAL CENTER - EMS - The solicitor recommended that a representative from Conewago should be aware of 2004 Budget for emergency medical services. A letter dated June 18, 2003 from Borough of Hummelstown, Paul Lutzkanin, Ambulance Funding Committee pertaining to what the borough has tentatively decided to allocate funds as per population (2000 Census) x $5.00/capita. This letter went to local municipalities asking for their support.

BOCA CODES FOR BUILDING PERMITS - Rettew was asking what the township plans to do, if and when the state passes BOCA codes. The township had pretty much decided to hire an agency once they were mandated to do.

Motion by Chairman Graybill second by Rochat to adjourn 8:55 PM. Next meeting August 13, 2003.

   Respectfully submitted,
   Shirley A. Bretz,
   Secretary